Start Date: 10/11/2022 11:00 AM EDT
End Date: 10/13/2022 12:00 PM EDT
Venue Name: Holiday Inn University Plaza-Bowling Green Location:
1021 Wilkinson Trace
Bowling Green, KY United States 42103
Kentucky Telecom Association, Inc.
The Kentucky Telecom Association and TN Broadband Association are pleased to announce that our 28th KTA-TNBA Fall Conference & Supplier Showcase will return to the Holiday Inn University Plaza - Bowling Green and the adjoining Sloan Convention Center in Bowling Green, KY on October 11-13, 2022.
The conference agenda is designed for managers, supervisors and other company employees involved in plant and equipment operations, field and network operations, customer service, marketing and regulatory. However, all company personnel can obtain important information and educational benefits by attending.
The Supplier Showcase is always a featured highlight of this meeting where more than 85 exhibit booths are expected to display the latest in communications products and services. The showcase has proven to be an excellent, low cost opportunity for KTA and TN Broadband member companies to allow their employees to see new products and discuss their needs with vendors.
In conjunction with this meeting, the KTEA Association will hold its own annual meeting on October 13-14. A separate registration packet will be issued for their meeting. The joint fall meeting and KTEA meetings are scheduled together to allow both groups the opportunity to attend the supplier showcase.
All meeting events will be at the hotel or convention center. Business casual dress is appropriate.
Hotel Reservations. The Holiday Inn University Plaza is 2 miles from I-65 (Exit 22) just off Hwy 231W. The hotel contains 218 guest rooms and suites, restaurant and lounge, indoor pool and exercise room. The convention center and golf course are adjacent to the hotel and parking is free.
A room block rate of $139 (+ tax) is available for the nights of October 11-13. Make your own room reservations directly with the Holiday Inn University Plaza by Saturday, September 10th. Be sure to mention group code KTB to get the group rate.
Bowling Green, home of the Corvette, is centrally located between Lexington, Louisville and Nashville. Local area information is available at www.visitbgky.com.
Sponsorships. Multiple sponsorship opportunities are available for the fall conference. General meeting sponsorships are $500. Business luncheon and meeting break sponsorships are available at $750.00. Hospitality Suite Sponsorships are $400.
Golf Tournament, sponsorships, giveaways. The golf tournament fee is $125/person and covers green fees, cart, lunch and prizes. Players should send their handicap and special playing requests to firstname.lastname@example.org prior to the registration deadline. If you are planning to ship any golf cart items and golf giveaways, please make sure they arrive to the KTA Office at 305 Ann Street, Ste 202, Frankfort, KY 40601 prior to October 3rd. You may also bring the golf giveaway items with you on the day of tournament play. Golf hole sponsorships are $200. Golf beverage cart sponsorship is $400. If you are interested in providing golf cart gifts or prizes for giveaways, please feel free to contact KTA Executive Director Tyler Campbell at email@example.com.
The golf tournament will be held at the Crosswinds Golf Course beginning at noon (CT) on Tuesday, Oct 11. A buffet luncheon will begin at 11:00 am (CT) in the golf pavilion at the pro shop. Soft spikes are required. Dress appropriately for the season.
The tournament will be a scramble format and all skills levels are welcomed. All players must be registered for the conference or the supplier showcase. For rental club information or other course questions, contact the pro shop at 270/393-3559. The course is next to the hotel with a common parking lot.
Supplier Showcase. The suppliers showcase exhibit booth fees are $699 for KTA or TN Broadband associate members and $999 for non-members. These fees cover meeting registration, an 8x10 booth set-up and refreshments for 2 attendees. Additional booth attendees are $100/person after the second meeting attendee. If you wish to register more than two individuals under "guests" just select "additional booth attendees" under the "items" tab to pay for the additional registrations for each individual. If you do not wish to purchase a vendor booth, vendors may select a "conference-only" registration under the "items" tab for $125/person for members and $175/person for non-members.
Double booths are available for an additional $250. Additional tables are $100. Cancellations after October 4 and no shows will be billed. Substitutions are welcomed. A showcase fee of $50/person for an expo-only registation is available to non-members only. The one-day fee covers access to the supplier showcase, materials and breaks on October 13.
Booth Set-Up. The exhibit booth set-up times are Oct 12 – 5:00 pm - 11:00 PM CT and Oct 13 – 7:00-8:30 AM CT. The showcase will open to the public at 8:30 am - 12:00 pm on October 13.
Shipping. Please include the following information on your in-bound shipping label:
Name of Group or Event and Date of Contact Arrival
Name of On-Site Contact and Their Number with Area Code
Holiday Inn University Plaza
1021 Wilkinson Trace
Bowling Green, KY 42103
Items need to be shipped for arrival no more than two (2) days prior to the event start date. Items arriving prior to two (2) days will be charged a holding fee in addition to the handling charge. Packages will be held in storage and released to the appropriate contact person prior to the start of the event unless otherwise directed by arrangements made prior to arrival.
The hours for receiving convention freight are as follows:
Monday-Friday 7am-5pm (CT) Contact Sales & Catering Administrative Assistant
Saturday-Sunday 7am-5pm (CT) Contact Banquet Manager or Manager on Duty
In-bound packages $10.00 each
In-bound pallets $25.00 each
ALL packages unclaimed over thirty days will be discarded.
Outgoing packages MUST have completed shipping labels affixed to them. Please use the company’s address as the sender NOT the hotel’s address. Arrangements will be made with FedEx, FedEx Ground and UPS for pickup at the end of the expo. The designated carrier will charge the actual shipping costs to the credit card or account number you provide them.
Outgoing Freight shipments MUST have a bill of lading completed and left with the outgoing shipment. Please include contact names and numbers for the sender, the receiver and the shipper. You are responsible for contacting the freight companies and arranging pick-up.
*Holiday Inn University Plaza/Sloan Convention Center is NOT responsible for any damaged packages and has the right to refuse any shipments.
**Holiday Inn University Plaza/Sloan Convention Center is NOT responsible for helping unload delivery trucks that may drop off shipments. (NO forklift owned by properties.)
For more information or questions, contact: Angela Price, Events Sales Manager at Angela.firstname.lastname@example.org, 270/393-8668 (O) or 270/842-9585 (Fax)
Vendor Dessert Party Reception. The annual vendor’s dessert party reception will return on October 12th from 8:30-10:00 p.m. CT and everyone is invited. The Vendor Party Reception Sponsorship is $100. This is an easy way for a vendor to support the KTA/TNBA Fall Conference and be recognized for your support of both associations! Table top cards will recognize each of the vendors that sponsor the reception.